How to use UTCSSA System
Follow the flow below to create events, request room bookings, and manage jobs. Each step includes quick links.
Plan and publish an Event
- 1.Go to Create Event and fill in details (name, date/time, leader, department)
- 2.Submit for approval. You can track the status in My Events
- 3.Once your event reaches Super Dept. Approved, and it is 5 business days before event start time, you can request a room.
Request a Room
- 4.From My Events, click Request Room for eligible events
- 5.Fill in room booking times and submit. Check progress in the event’s booking details
- 6.If reviewers ask for changes, you’ll see Change Required — edit and resubmit
- 7.Depending on UofT space management deicision, campus coordinators will either Assign Location or Reject
Publish and manage Jobs
- 8.Use Publish Job to create tasks for your event or team
- 9.Track applications and progress in My Jobs
- 10.Record completions and export summaries from the Info Panel
Tips
- Emails are sent to you, your event leader, and campus coordinators for each booking change
- Room booking status shows on event lists; location appears after campus approval
- Need help? Contact your department head or campus coordinators